AI Fax Coordinator
Every Fax Handled by AI, From Inbox to EHR
You open the chart and the fax is already there, read and filed. Your AI Fax Coordinator reads, sorts, matches and files every fax the moment it arrives, in 35 seconds instead of 4 minutes.
- Referralgoes to Referrals
- Medical recordgoes to EHR chart
- Clearancegoes to Surgical case
- Prior authgoes to Billing
Manual Fax Work Creates Blind Spots and Missed Documents
less time per fax at a surgical practice, from about 4 minutes to 35 seconds
A surgical practice receives about 1,000 faxes per provider every month.
Staff open, read and route each one by hand, between phone calls and check-ins.
Referrals sit next to refill and records requests, so faxes still get missed and misrouted.
Built to Do the Whole Job,
Not Part of It
Fax triage
AI reads each fax the moment it arrives and sorts it into referrals, medical records, clearances, prior authorizations and more.
Team inbox
AI sends each fax to the right team or location inbox based on your rules, so referrals, records and authorizations reach the right person.
Patient matching and data extraction
AI links each fax to the right patient using data from your EHR, summarizes it and pulls out key fields such as insurance and reason for visit.
EHR upload
AI uploads each document to the right chart and folder in your EHR, so staff stop filing by hand and every document is in the chart within seconds.
What Your Team
Gets Back
Less time sorting
Your team stops reading every fax to work out what it is and where it belongs.
Fewer missed documents
Faxes reach the right person faster, so important documents do not sit unnoticed.
Referrals caught on arrival
Faxed referrals go straight into the Referrals workflow with the patient already matched.
- Less time spent on document work
- 85%
- Staff time back per provider each month
- 70 hrs
- Saved per provider each year
- $24K
Get Every Surgical Patient Ready, Without Another Hire
Book a demo to meet your AI Coordinators.