AI Surgical Coordinator

Every Surgical Patient Ready Before Surgery Day

You walk into surgery day knowing every case is ready. No calls, no surprises. Your AI Surgical Coordinator collects clearances, labs, records and consents weeks ahead, and alerts your team only when something is still missing.

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James CarterCataract surgery · Thursday

All set

28 days before
Surgery booked, requirements setAutomatic
26 days before
Clearance and labs requestedFax to PCP
23 days before
No reply, so AI called the officeAI call
21 days before
Clearance and labs receivedBy fax
14 days before
Consents signed, instructions sentBy text
3 days before
Every requirement inDashboard
Surgery day
Patient ready

Cases Arrive Incomplete, and Surgeries Slip

Coordinators track every case’s clearances, labs, consents and authorizations by hand, on a printed report.
Two days before surgery, anesthesia asks for cardiology notes, and the office can’t be reached in time.
The surgery center emails that Monday’s cases are still missing documents, and the OR slot goes empty.

Built to Do the Whole Job,
Not Part of It

Document readiness tracking
One view of every upcoming case: what it needs, from the procedure, the surgeon’s rules and the surgery center’s, and what’s already in. Cases still missing something are flagged days before surgery.
Anesthesia requirements prediction
Depending on the case, the anesthesiologist may ask for a cardiology clearance or an EKG, often the day before surgery. AI reads each patient’s history, predicts these requests and collects them up front.
Clearance and record collection
AI finds documents already in the EHR, fax inbox and practice management system. It requests what’s missing from PCP and specialist offices, then calls each office until it arrives.
Insurance and authorization
Insurance and authorization status sit on every case’s checklist, next to the clinical documents, so your team sees both in one place and no case reaches surgery day unconfirmed.
Consents
AI sends consent forms to the patient for e-signature and tracks each one on every case. Unsigned consents are flagged to your team well before surgery day.
Intake and pre-op instructions
AI sends intake forms and pre-op instructions before surgery. For patients who prefer the phone, AI calls them, collects their answers by voice and fills in the form.