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Surgical Preparation

Surgical Preparation

Collect surgical clearances and documents before surgery

Collect surgical clearances and documents before surgery

Carethink detects what each surgery requires, requests missing documents, calls outside providers with AI, and collects patient forms so every case is ready before the procedure.

Carethink detects what each surgery requires, requests missing documents, calls outside providers with AI, and collects patient forms so every case is ready before the procedure.

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Surgical coordinators spend hours chasing documents.

Collecting clearances, consents, questionnaires, and records requires repeated follow-up with patients and outside providers.

Collecting clearances, consents, questionnaires, and records requires repeated follow-up with patients and outside providers.

Every surgery needs clearances, consents, questionnaires, and other documents.

Staff have to call patients, PCPs, specialists, labs, and outside offices to collect everything on time.

When documents are missing close to surgery day, cases are delayed and slots are wasted.

Keep surgeries ready without last-minute chasing.

Carethink collects and tracks every required document before surgery, so patients are prepared and cases move forward as scheduled.

Fewer surgeries delayed by missing documents

Your team has the required clearances, forms, and records ready before surgery day, so cases are not getting stuck at the last minute.

Fewer surgeries delayed by missing documents

Your team has the required clearances, forms, and records ready before surgery day, so cases are not getting stuck at the last minute.

Less time spent chasing outside providers

Surgical coordinators spend less time calling PCPs, specialists, and outside offices to collect the documents needed for each case.

Less time spent chasing outside providers

Surgical coordinators spend less time calling PCPs, specialists, and outside offices to collect the documents needed for each case.

Patients prepared before the procedure

Patients complete required questionnaires, consents, financial forms, and surgery information earlier, so your team is not rushing before the procedure.

Patients prepared before the procedure

Patients complete required questionnaires, consents, financial forms, and surgery information earlier, so your team is not rushing before the procedure.

Built to collect everything needed before surgery.

Carethink detects surgery requirements, requests missing items, follows up with patients and providers, and tracks every case until it is ready.

Carethink detects surgery requirements, requests missing items, follows up with patients and providers, and tracks every case until it is ready.

Procedure Requirements

Carethink detects what documents are required based on the surgery, procedure, provider rules, and practice workflow.

Procedure Requirements

Carethink detects what documents are required based on the surgery, procedure, provider rules, and practice workflow.

Clearance Collection

Carethink collects PCP, specialist, and other required clearance documents before surgery day.

Clearance Collection

Carethink collects PCP, specialist, and other required clearance documents before surgery day.

AI Outreach to Providers

Carethink calls outside providers to request missing records, labs, clearances, and other required documents.

AI Outreach to Providers

Carethink calls outside providers to request missing records, labs, clearances, and other required documents.

Patient Surgery Forms

Carethink collects patient-facing surgery forms, questionnaires, consents, and financial responsibility.

Patient Surgery Forms

Carethink collects patient-facing surgery forms, questionnaires, consents, and financial responsibility.

Document Tracking

Carethink shows which documents are received, missing, pending, or waiting on outside providers.

Document Tracking

Carethink shows which documents are received, missing, pending, or waiting on outside providers.

Surgery Timeline Alerts

Carethink flags cases that are approaching surgery day with missing items, so your team can act before the case becomes urgent.

Surgery Timeline Alerts

Carethink flags cases that are approaching surgery day with missing items, so your team can act before the case becomes urgent.

More than software. A partner for AI automation.

Carethink helps your team launch quickly, improve workflows, and expand automation over time.

Easy to connect

Prebuilt connections for fax, email, voicemails, phone, and EHR workflows help incoming work flow into one system with minimal IT lift.

Built around your workflows

We train your team on their actual documents and workflows.

Support that stays close

Your team gets direct access to Carethink through a dedicated chat room, so questions and issues are handled by people who know your setup.

Learn more

More than software. A partner for AI automation.

Carethink helps your team launch quickly, improve workflows, and expand automation over time.

Easy to connect

Prebuilt connections for fax, email, voicemails, phone, and EHR workflows help incoming work flow into one system with minimal IT lift.

Built around your workflows

We train your team on their actual documents and workflows.

Support that stays close

Your team gets direct access to Carethink through a dedicated chat room, so questions and issues are handled by people who know your setup.

Learn more

Results that show up in daily operations.

Carethink offloads repetitive admin work from your team, so they can focus on higher-value work that improves patient flow, strengthens relationships, and moves the practice forward.

90%

Referral completion rate

Up from a 50% benchmark

15 min

Referral completion time

Down from an 8-day average

87%

Admin time saved

Across fax and referral work

$18K

Saved per provider annually

From reduced admin work

Results that show up in daily operations.

Carethink offloads repetitive admin work from your team, so they can focus on higher-value work that improves patient flow, strengthens relationships, and moves the practice forward.

90%

Referral completion rate

Up from a 50% benchmark

15 min

Referral completion time

Down from an 8-day average

87%

Admin time saved

Across fax and referral work

$18K

Saved per provider annually

From reduced admin work

Works perfectly alongside the EHR and tools you already use.

Epic, Cerner, ECW, AdvancedMD, Nextgen, Nextech Logos

Works perfectly alongside the EHR and tools you already use.

Epic, Cerner, ECW, AdvancedMD, Nextgen, Nextech Logos

Fully operational in days, not months.
Zero IT headaches.

We don't do drawn-out roadmaps or month-long disruptions.

Setup

We connect your systems and get you running in days, not months.

Staff Training

We train your team on their actual documents and workflows.

Support

You get direct access to our team, not a generic ticketing system.

Fully operational in days, not months.
Zero IT headaches.

We don't do drawn-out roadmaps or month-long disruptions.

Setup

We connect your systems and get you running in days, not months.

Staff Training

We train your team on their actual documents and workflows.

Support

You get direct access to our team, not a generic ticketing system.

Secure by design for healthcare

HIPAA compliant

BAA included with every contract.

End-to-end encrypted

AES-256 in transit and at rest.

Secure by design for healthcare

HIPAA compliant

BAA included with every contract.

End-to-end encrypted

AES-256 in transit and at rest.

The Carethink platform has been a game-changer, it has transformed the way we work, saving our team countless hours.

Yesenia Osorio

Operations Coordinator

Pivot logo

The Carethink platform has been a game-changer, it has transformed the way we work, saving our team countless hours.

Yesenia Osorio

Operations Coordinator

Pivot logo

See Carethink in action

Book a demo to see how Carethink helps your team move patients from referral intake to completed visits.

Book a Demo

See Carethink in action

Book a demo to see how Carethink helps your team move patients from referral intake to completed visits.

Book a Demo